Careers

The Accounts Administrator plays a key role in supporting the day-to-day financial operations within the accounts team. This role involves processing financial transactions with accuracy, maintaining records, and assisting with a variety of accounting and administrative tasks. The Accounts Administrator will have strong organisational skills, attention to detail, and the ability to thrive in a busy office environment.

• Create and set up new sales accounts in the accounting software.
• Issue accounts receivable invoices from the accounting software.
• Perform monthly UK credit control for overdue accounts.
• Set up new purchase ledger accounts in the system.
• Match delivery notes to purchase ledger invoices accurately.
• Process overhead invoices in the accounting software.
• Reconcile supplier statements to ensure accuracy.
• Generate and print stock figures as needed.
• Organise and maintain sales invoice filing.

Data Entry and Record Keeping

• Accurately input financial data into the accounting software.

Financial Reporting

• Analyse and post nominal charge codes accurately.
• Maintain and update the R&D report.
• Manage and maintain nominal analysis records.
• Generate reports on carriage costs.

Administrative Support

• Perform general office administrative tasks, including filing and managing emails in shared inbox.
• Assist the accounts team in ad hoc projects and audits.

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As the software developer in the Technical Team at Bedfont Scientific Ltd you will create innovative software solutions. You will predominantly be creating desktop applications to interface with Bedfont’s medical devices using USB and Bluetooth protocols. In collaboration with the Graphic Designer, you will design intuitive and user-friendly graphical user interfaces (GUIs), enabling storage of patient results and communicating with hospital systems.

• Design and develop new desktop software applications specifically tailored to interface with Bedfont’s new and existing medical devices
• Maintain existing desktop software applications.
• Collaborate with small cross-functional teams, including R&D, Regulatory Affairs and Marketing to define system requirements.
• Develop user-friendly interfaces for both patients and healthcare providers, enhancing accessibility and usability.
• Implement robust security measures to protect sensitive patient data in compliance with HIPAA, GDPR, Cybersecurity and other regulatory standards.
• Conduct testing and debugging of applications to ensure reliability and functionality across multiple platforms and devices prior to prerelease testing.
• Create and maintain documentation throughout the software development process to ensure adherence to industry and medical device standards (such as IEC 62304).
• Responsible for reporting the latest advancements in software languages, development tools and vulnerabilities.
• Participate in Technical Team Innovation Days specifically focused on developing cutting-edge technology.

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The Project Administrator provides administrative support to the Projects Team to help deliver key development projects on time, within budget, and aligned with project goals. This role focuses on organising resources, tracking progress, and keeping communication clear and efficient among all stakeholders. As a central point of contact, the Project Administrator ensures smooth coordination across departments and external partners, helping the team stay organised and on track throughout the project lifecycle.

• Administrative Support & Project Plans: Provide administrative support to the project team, assisting with project plans and ensuring the smooth running of projects.
• Meeting Coordination & Minute-Taking: Schedule and participate in project meetings, prepare agendas, take accurate minutes, distribute actions, and provide regular updates to stakeholders.
• Project Deadlines & Reporting: Monitor project deadlines, report progress to the Project Manager, and highlight any changes or risks.
• Project Procedures & Governance: Assist in developing project procedures and maintain project and technical file documentation to ensure proper governance.
• Pre-Project Innovation Process: Facilitate the early stages of project development by coordinating the innovation process.
• QMS Documentation: Assist with updating Quality Management System (QMS) documents to ensure they remain compliant, accurate, and accessible.
• Document Template Management: Maintain and update document templates, ensuring all technical file documents are current and meet procedural requirements.
• Work Package Creation: Help Project Managers create detailed work packages, outlining tasks, timelines, and resource needs. Ensure tasks are assigned and progress is tracked.
• Kanban System Maintenance: Assist in managing the department’s Kanban system, keeping tasks prioritised and workflows updated to reflect project status.

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As the Clinical Affairs Associate you will coordinate key clinical and regulatory activities, including clinical evaluation, Post-Market Surveillance (PMS), Post-Market Clinical Follow-Up (PMCF), and risk management for medical devices. You’ll work closely with the small Clinical & Medical Affairs team, contributing to the successful development, market introduction and maintenance of safe and effective medical devices. You will also assist with grant applications to secure funding for clinical research and development.

Clinical Evaluation:

• Help coordinate and maintain clinical evaluation plans and reports with the appointed consultancy, ensuring compliance with company procedures and regulatory standards.

Post-Market Surveillance (PMS):

• Assist in gathering and analysing clinical data to support device safety, update risk management files, and identify potential improvements.

Post-Market Clinical Follow-Up (PMCF):

• Contribute to PMCF studies, including preparing plans, managing data collection, and creating reports to ensure compliance with regulations.

Risk Management:

• Collaborate with the risk management team including periodic risk reviews to integrate clinical data into the risk management file (RMF).
• Assist in evaluating risks associated with clinical studies and post-market data to support device safety.

Biocompatibility:

• Assist in coordinating biocompatibility testing and assessments with the appointed consultancy to ensure the device materials are safe for human use.
• Support the development of biocompatibility documentation, including test plans, reports, and regulatory submissions, ensuring compliance with ISO 10993 and related standards.

SOP Development and Updates

• Help update and maintain Standard Operating Procedure’s (SOPs) for clinical activities, ensuring they align with current regulations and best practices.

Grant Application Support

• Assist with identifying funding opportunities and preparing grant applications for clinical research and development.

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